Code 3.02.020 Council agenda and proposals Official source: https://www.portland.gov/code/3/02/020 Retrieved: 2026-10-22T17:21:43.223875+00:00 Extracted reading copy. Formatting and links may be omitted; consult the official source. filter Filters 3.02.020 Council Agenda. Label: City code section (Amended by Ordinance 192021, effective January 15, 2025.) A. Notice. At least 24 hours before each meeting, the Auditor posts the agenda on the City’s website and distributes it electronically to interested persons. B. Item submission. 1. Any Councilor, a committee of the Council, the Mayor, or the Auditor may submit an item. a. Procedure: (1) General. (a) A proposal for Council action will either be presented to the full Council or raised in a Council Committee. Any Councilor may present a proposal, and may designate a committee for review, or indicate no preferred committee. (b) If not designated for a particular committee’s review by the Councilor who proposed an item, or if proposed by the Mayor or Auditor, the President may designate a committee for review or designate the item for consideration by the full Council. (c) If presented to a Council Committee, the Committee may discuss the item or refer it to another Committee as described in Section 3.02.050, or request the President assign a proposal to another committee. (d) A Council Committee which may consider items, having received the initial proposal, will review the item and may refer the item to the full Council for consideration. (e) If not referred by a Committee to the full Council, any four Councilors may require in writing that the item be considered by the full Council, which has the same effect as a referral to the full Council. (f) Emergency ordinances and ordinances amending Council Rules generally will be assigned to the full Council without Committee consideration. Resolutions, reports, and items for the nine-twelfths agenda may be assigned to the full Council without Committee consideration. (g) The Council will then follow the procedure for each type of Council action as outlined in Section 3.02.030. 2. Items and all associated documents must be submitted to the Auditor before 12:00 p.m. each Tuesday of the week preceding the meeting except when otherwise required due to a legal holiday. In this event, the Auditor gives notice to the Council, Mayor, and interested parties of the revised submission deadline. 3. The Auditor will determine that an item meets the administrative requirements to be heard by Council or its Committees. 4. The President, in coordination with the Auditor, must place items that meet the administrative requirements on an agenda in a timely manner, not to exceed three months. 5. If an item includes exhibits, the exhibits are incorporated into the item as if the exhibits were set out in full in the text of the item. 6. The City Attorney must approve contracts and amendments to contracts, amendments to Code and Charter, amendments to the Comprehensive Plan, and easements before those items are placed on the agenda. C. Order of business. Items on the consent and regular agendas are heard in the following order. However, before publication of the agenda, the President, in coordination with the Auditor, may order the agenda to best use Council time. 1. Agenda approval. The affirmative vote of at least a majority of Councilors in attendance is required to approve the agenda, to reorder items on the agenda, or to add an item to the next meeting’s agenda. 2. Public communications to Council. a. A request to address Council must be submitted to the Auditor in writing and state the nature of the comment and the requester’s name. b. The Auditor notifies the requester of the date they will be heard by Council. Only five comments are heard per meeting. Requesters are limited to one comment per calendar month. Public comment is normally heard at the beginning of the regular agenda. Each requester has three minutes and may also submit written materials before or at the meeting. 3. Time certain items. a. Time certain items must be so designated. b. A written request must be made to the President and Auditor in accordance with administrative rule. c. The Auditor, in coordination with the President, schedules the item and informs the office requesting the time certain designation. d. Items will be considered as close to the designated time as possible. e. Appeals of land use decisions or other land use matters requiring a hearing under Charter or state law must be time certain items. 4. Consent agenda. a. Consent agenda items must be so designated. b. Any item may be placed on the consent agenda except land use appeals, land use matters requiring a hearing and increases in budget appropriations. 5. Regular agenda. a. Appropriation ordinances. b. Emergency ordinances. c. Second reading of non-emergency ordinances. d. First reading of non-emergency ordinances. e. Resolutions. f. Reports. (1) Council Committees. (2) Mayor, City Administrator or Auditor. (3) Volunteer Boards or Commissions. D. Nine-twelfths agenda. 1. The Auditor prepares a supplementary agenda, known as the nine-twelfths agenda, containing a summary of items submitted not later than noon on the preceding Tuesday for consideration at the following meeting. 2. The written consent of at least nine Councilors, each of whom must be present when the item is considered, is required to consider an item on the nine-twelfths agenda. E. Suspension of rules. Items not on the agenda may be considered at any meeting if Council suspends the rules by the affirmative vote of at least nine Councilors. 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