City Administrator Cockpit

A management view for service delivery, risk, and Council readiness

Built for the City Administrator’s operating rhythm: see what changed, identify what needs an owner, prepare source-backed answers, and track follow-up across service areas.

What this page helps with

Weekly executive review, DCA check-ins, Council work sessions, budget hearings, and public updates that need a common evidence base.

Start

Read this first

Start with the executive brief, then use the service-area table to assign follow-up.

Interpret

Why it matters

The City Administrator needs an early-warning view across service areas, not five separate dashboards that only answer bureau-by-bureau questions.

Act

Scroll for

Current brief, DCA delivery review, watchlist items, Council questions, and source-ready metric cards.

Continue down

Compare service areas

Live Executive Brief

Ready for the next City Administrator / DCA operating check-in

This brief is generated from the cached Performance Portland scorecards. It gives staff a single place to start: what changed, what is moving the wrong direction, which metrics need better source support, and which service area should own the follow-up.

Open change log Export source data

Last refreshed

May 8, 2026, 4:07 AM

Watchlist items

Official metrics cached

109

Service areas with risk

4 of 4

What changed

No latest-value changes were detected in the most recent cache comparison. Use this as a baseline for the next refresh.

Moving the wrong direction

Declining signal · FY 2023 - 24

ACCOUNTING AND FINANCIAL REPORTING QUALITY: Number of Audit Deficiencies (Material Weaknesses) Reported in the Annual Comprehensive Financial Report (ACFR)

Declining signal · FY 2024 - 25

AFFORDABLE HOUSING PRODUCED: Number of housing units produced and in progress receiving City or Prosper support

3,514

Declining signal · FY 2024 - 25

BUSY STREET PAVEMENT CONDITION: Percentage of collectors/arterials in fair or better condition

36%

Needs source cleanup

Service-Area Delivery Review

DCA accountability table

This is the operating table for executive check-ins: each service area, the official scorecard behind it, how many risk/data-gap signals appear, and the next management action.

Service area	DCA	Official scorecard	Priority metrics	Risk signals	Next action
City Operations Internal service delivery, finance, people, procurement, technology, and assets.	City Operations DCA	#90259	4	4	Assign owner and explanation
Community and Economic Development Housing, permitting, economic development, PCEF, arts, children, and venues.	Community & Economic Development DCA	#89654	4	4	Assign owner and explanation
Public Safety 911, PPB, PF&R, Portland Street Response, violence prevention, and emergency response.	Public Safety DCA	#89655	4	10	Assign owner and explanation
Public Works Water, sewer, transportation, parks, trees, public spaces, and utility affordability.	Public Works DCA	#89657	4	11	Assign owner and explanation

Council-Ready Issue Queue

Questions likely to become management follow-up

These are the budget-hearing issues that cut across service areas and require a citywide management answer, not just a bureau response.

Open full council issue map

Hearing follow-up

PCEF / Moda opportunity cost

What exact PCEF program, reserve, or future-year CIP commitment would be reduced, delayed, or reclassified to make room for the arena contribution?

Management answer needed

Do not let the debate stop at 'can this be PCEF eligible?' Require a specific displacement table: which climate programs, fund balance, interest revenue, or future CIP commitments move if Moda is funded.

Source packets

GREENHOUSE GAS REDUCTION: Lifetime greenhouse gas reduction by Portland Clean Energy Fund (PCEF) funding area LOCAL CARBON REDUCTION: Percentage reduction in carbon emissions from 1990 levels FUNDING SAVED FOR EMERGENCIES: Dollars in reserve funding for the general fund discretionary budget

Hearing follow-up

New-charter DCA efficiency and Council access

What measurable service-area performance improved because of the DCA layer, and what bureau-level offsets or response-time commitments justify the added cost?

Management answer needed

If the administration defends added management capacity, it needs measurable improvements in 311, hiring, procurement, technology, asset condition, and council responsiveness.

Source packets

CONTACTS HANDLED BY 311: Number of community member contacts handled by 311 annually AWARENESS OF PDX 311: Percentage of Portlanders who have heard of the 311 program ACCOUNTING AND FINANCIAL REPORTING QUALITY: Number of Audit Deficiencies (Material Weaknesses) Reported in the Annual Comprehensive Financial Report (ACFR)

Hearing follow-up

One-time revenue, BLT, reserves, and fund integrity

What is the legally available one-time resource, what restriction applies, and what future-year obligation or reserve risk does the amendment create?

Management answer needed

Every amendment should state whether it uses ongoing revenue, one-time revenue, restricted funds, reserve draw, or delayed spending, and what future-year cliff it creates.

Source packets

FUNDING SAVED FOR EMERGENCIES: Dollars in reserve funding for the general fund discretionary budget RISK OF EXPIRING FUNDING: Percentage of General Fund Discretionary spending supported by one-time funding GENERAL FUND GROWTH RATE: Percent change in the general fund discretionary revenue year over year

Executive Signal Board

Priority indicators for the first scan

These are the initial official measures to scan before a DCA check-in. They are not the whole performance system, but they give an immediate starting point for trust, access, delivery, and basic service reliability.

Executive signal · 2024

#100818641

VOTER TURNOUT: Percentage of registered Portland voters who cast a ballot in at least one City of Portland candidate contest in the general election

Latest official value

71.16%

Executive signal · 2023

#100716941

LOCAL CARBON REDUCTION: Percentage reduction in carbon emissions from 1990 levels

Latest official value

-25.8%

Executive signal · 2024

#100719129

RECEIVING INFORMATION FROM THE CITY: Average rate of Portlanders satisfied with how the City communicates with them about issues facing the community

Latest official value

2.42

Executive signal · Q4 2025

#101219351

BASIC SIDEWALK SERVICES: Miles of sidewalks cleaned by the City

Latest official value

44Miles

Executive signal · FY 2024 - 25

#101052436

VOLUNTEER TRASH CLEANUP: Pounds of trash collected during volunteer cleanup events supported by BPS-funded grant to SOLVE

Latest official value

95,454

Executive signal · FY 2024 - 25

#101052668

COMMUNITY PROBLEM SOLVING: Total Number of Problem Solver meetings, site walks, and site visits

Latest official value

630

Executive signal · FY 2024 - 25

#101052669

PEDESTRIAN AND SAFETY LIGHTING: Number of street trees and park trees lit

Latest official value

4,016

Executive signal · 2025

#101125153

OVERALL HOMELESSNESS: Number of people experiencing sheltered and unsheltered homelessness (Multnomah County “By Name” list)

Latest official value

14,361

Briefing Facts and Source Packets

Source-ready facts staff can lift into a briefing memo

Each card starts with an official Performance Portland value and links back to the full metric detail, including narrative notes and source URLs.

Source packets are live

Metric detail pages include chart, history, official notes, and source URLs.

AWARENESS OF PDX 311: Percentage of Portlanders who have heard of the 311 program

Latest official value: 2024 is 58.6%.

Open source packet

CAMPSITE REMOVALS: Number of campsites removed by the Impact Reduction Program

Latest official value: FY 2024 - 25 is 8,303.

Open source packet

CONTACTS HANDLED BY 311: Number of community member contacts handled by 311 annually

Latest official value: FY 2024 - 25 is 226,774.

Open source packet

FIRE HYDRANT AVAILABILITY: Percentage of fire hydrants in service at any point

Latest official value: FY 2024 - 25 is 99.80%.

Open source packet

HOMELESS CAMPSITE ASSESSMENTS: Number of homeless campsites that are assessed by the City for potential removal

Latest official value: FY 2024 - 25 is 43,532.

Open source packet

LIVED-IN VEHICLES TOWED: Count of lived-in vehicles towed by the Vehicle Inspection Team

Latest official value: FY 2024 - 25 is 704.

Open source packet

Improving signals also worth noting

Improving signal · FY 2024 - 25

ADA BARRIERS REMOVED: Percentage of total barriers removed as identified in the Portland Parks & Recreation American with Disabilities Act (ADA) Transition Plan

20%

Improving signal · FY 25-26 Q2

AREA OF GRAFFITI ABATED: Total square footage of graffiti removed from private property through the BPS Graffiti Abatement Program

154,471

Improving signal · 2024

AWARENESS OF PDX 311: Percentage of Portlanders who have heard of the 311 program

58.6%